Customer Care Representative - Unilingual (English) & Bilingual (English/French) [Canada]

 

At ServiceOntario, we are committed to providing the citizens of Ontario with fast, friendly and easy access to Ontario government information and services … online, in person and by phone.

Our vision is to make Government better through service excellence and innovation. Our Mission is to design and deliver excellent services and solutions and to champion service delivery transformation.

If you strive to provide customers with a positive service experience and thrive in a fast-paced, team driven environment, then a career as a customer care representative may be for you!

PLEASE NOTE:

• The bilingual positions require advanced oral French language skills
• The part-time positions work 18.13 hours per week
• The irregular on-call positions work 0-36.25 hours per week
• The full-time positions work 36.25 hours per week
• Entry level applicants may be hired at the Customer Service Representative 2 Training (CSR - 2T) level
• Starting salary for the CSR - 2T level: $25.10 per hour

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• provide quality in-person front counter customer services by providing timely and accurate information related to government programs, products and services in a retail and customer service oriented environment
• provide interpretation of guidelines, directives and procedures
• provide guidance and support to customers in completing documents and forms, and in the use of public access workstations (i.e., online small business registration)
• provide guidance and support to customers experiencing problems accessing or obtaining specialized information, and refer to the appropriate program area or organization for resolution
• process business and individual customer transactions, determining that eligibility requirements are met and obtaining required documents
• collect and process payments, issuing refunds, and reconcile payments with transactions
• maintain files and electronic database systems
• produce a variety of reports and correspondence

How do I qualify?

Mandatory for the bilingual positions only:

You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Customer Service and Communication Skills

• You have experience providing in-person, front counter customer service responding to inquiries, providing advice and information, and resolving customer issues in a high-volume environment
• You are a clear, concise oral communicator and can ask appropriate questions to better understand customer inquiries before responding
• You have written communication skills to prepare correspondence
• You have exceptional interpersonal skills to interact with the public and resolve customer complaints

Problem Solving and Analytical Skills

• You have demonstrated analytical and problem solving skills to probe for information, assess situations and determine appropriate course of action
• You can effectively analyze information to determine the underlying needs of the customer beyond those that may have been initially expressed
• You demonstrate judgement and tact when interacting with customers

Collaboration and Organizational Skills

• You have flexibility and collaboration skills to effectively work in a team-driven environment and ensure that operational requirements are being met
• You can interact with other team members to discuss varying points of views, ideas and opinions to help make decisions
• You have planning and organization skills to organize and prioritize workloads

Relevant Knowledge

• You have general knowledge of government services and programs at the municipal, provincial, and federal level
• You have demonstrated ability to reference, research and apply relevant legislation, regulations and guidelines (e.g. where applicable, Freedom of Information and Privacy Act, Citizenship and Immigration Canada guidelines, etc.) in order to support the accurate completion of forms and transactions

Financial and Administrative Skills

• You have experience handling cash, and operating cash registers and point of sale machines to process monetary transactions
• You can accurately calculate fees, collect money, balance floats, prepare deposits and reports
• You have administrative skills and can accurately maintain filing systems

Computer Skills

• You are proficient with word processing, spreadsheet, database, email and internet applications
• You have experience using computers (i.e. Intranet, Internet, databases, and electronic manuals) to research, retrieve and summarize information

Additional Information:

Address:

• 1 Temporary, duration up to 12 months, 3495 Lawrence Ave E, Toronto, Toronto Region, Criminal Record Check
• 1 Temporary, duration up to 12 months, 777 Bay St, Toronto, Toronto Region, Criminal Record Check
• 2 Temporary - PartTime, duration up to 6 months, 3495 Lawrence Ave E, Toronto, Toronto Region, Criminal Record Check
• 1 Temporary - PartTime, duration up to 6 months, 590 Rossland Rd E, Whitby, Central Region, Criminal Record Check
• 1 Temporary - PartTime, duration up to 6 months, 47 Sheppard Ave E, Toronto, Toronto Region, Criminal Record Check
• 1 Bilingual Permanent - Full Time, 34 Simcoe St, Barrie, Central Region, Criminal Record Check
• 1 Bilingual Permanent - Full Time, 1 Gateway Blvd, Brampton, Central Region, Criminal Record Check
• 2 Bilingual Permanent - Full Time, 777 Bay St, Toronto, Toronto Region, Criminal Record Check
• 2 Permanent - Full Time, 34 Simcoe St, Barrie, Central Region, Criminal Record Check
• 2 Permanent - Full Time, 1 Gateway Blvd, Brampton, Central Region, Criminal Record Check
• 1 Temporary, duration up to 6 months, 34 Simcoe St, Barrie, Central Region, Criminal Record Check
• 2 Temporary, duration up to 6 months, 1 Gateway Blvd, Brampton, Central Region, Criminal Record Check
• 1 Temporary, duration up to 6 months, 3300 Bloor St W, Etobicoke, Toronto Region, Criminal Record Check
• 2 Temporary, duration up to 6 months, 777 Bay St, Toronto, Toronto Region, Criminal Record Check
• 1 Temporary - PartTime, duration up to 12 months, 50 Bloomington Rd W, Aurora, Central Region, Criminal Record Check
• 3 Temporary - PartTime, duration up to 12 months, 1 Gateway Blvd, Brampton, Central Region, Criminal Record Check
• 2 Temporary - PartTime, duration up to 12 months, 3300 Bloor St W, Etobicoke, Toronto Region, Criminal Record Check
• 3 Temporary - PartTime, duration up to 12 months, 47 Sheppard Ave E, Toronto, Toronto Region, Criminal Record Check
• 1 Temporary - Irregular On-Call, duration up to 12 months, 3300 Bloor St W, Etobicoke, Toronto Region, Criminal Record Check
• 6 Temporary - Irregular On-Call, duration up to 6 months, 777 Bay St, Toronto, Toronto Region, Criminal Record Check
• 1 Bilingual Temporary - PartTime, duration up to 12 months, 777 Bay St, Toronto, Toronto Region, Criminal Record Check
• 2 Bilingual Temporary - PartTime, duration up to 12 months, 47 Sheppard Ave E, Toronto, Toronto Region, Criminal Record Check
• 1 Bilingual Temporary, duration up to 12 months, 47 Sheppard Ave E, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Customer and Client Services

Posted on:

Wednesday, August 23, 2023

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• Note:
  
• Entry level applicants may be hired at the Customer Service Representative 2 Training (CSR - 2T) level
• Starting salary for the CSR - 2T level: $25.10 per hour
• E-MG-202941/23

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